Job Description

COMPANY PROFILE

Davlyn Investments is a dynamic, privately held, entrepreneurial real estate Investment Company specializing in the acquisition, renovation, management, and sale of multifamily apartment properties throughout California, Arizona and Nevada. The company is conveniently located in the Del Mar Heights area of San Diego.

DESCRIPTION

The Executive Assistant supports and performs administrative tasks for the In-House Counsel and CFO. The ideal candidate is a highly organized professional with superb attention to detail and problem-solving abilities. This individual possesses a positive attitude and is dedicated to producing quality results. Strong verbal and written communication skills are essential, as well as a polished presentation, professional demeanor and great interpersonal skills. The candidate understands that no task is too small and tackles each request as such.

A combination of some experience and/or interest in real estate is highly desired, experience supporting executive-level staff is highly preferred.

JOB RESPONSIBILITIES

• Perform routine to advanced confidential administrative duties. This includes support primarily to the In-House Counsel, CFO, and President of Property Management, and includes support to other individuals in the company as needed.
• Manage Commercial Asset alongside the President of Property Management

-- Main point of contact for all tenants and broker

-- Keep track of tenant issues, needs, and billing

-- Coordinate as needed/monthly/quarterly/annual maintenance

-- Schedule and communicate with Vendors

-- Other duties as needed.

• Schedule, organize and manage the executive’s calendar and/or e-mail.
• Maintain filing system for the department; readily accesses and retrieves information from files as requested.
• Communicate verbally and in writing with a variety of business associates, organizations and other professionals who interface with the company.
• Act as a liaison with other departments and outside business contacts: respond to requests for information, draft e-mails and other communication on behalf of In-House Counsel. The candidate will be expected to intercept tasks addressed to the In-House Counsel complete independently or provide input enabling In-House Counsel to make quick and effective decisions/replies.
• Contribute to document review and production, including lease agreements, amendments, service contracts and other legal documents.
• Manage property and liability insurance policies for all locations as well as the corporate entity.
• Manage the Workers’ Compensation insurance policy for the corporation. In addition, complete the annual OSHA required reporting.
• Review invoices/bills for accuracy and prepare for approval and processing.
• Occasionally, act as a personal assistant including booking travel, purchasing personal items, and running personal errands.
• Order office supplies and snacks for the office
• Additional duties as required.

REQUIREMENTS

• Bachelor's degree is required.
• 2-3 years of related administrative/secretarial experience and/or experience in the real estate/property management industry is preferred but not required.
• Advanced proficiency with MS Word, Excel, Outlook, Adobe Acrobat.
• Excellent oral and written communication skills, including grammatical competency to be able to independently draft and edit correspondence and memos.
• Superior organizational skills, proactive follow up and independent time management.
• Proven ability to maintain highly confidential information.
• Strong attention to detail and ability to learn quickly and follow directions.
• Flexibility and adaptability in a changing and fast paced entrepreneurial environment.
• The ability to pass a criminal background check, drug screen, and provide proof of authorization to work in the United States.

COMPENSATION/BENEFITS

• Full health insurance package
• 401 (k) retirement plan with employer match
• PTO and sick time benefits
• Annual performance bonus

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